Strata Management

Strata management built for smaller communities

If your building has fewer than 150 units, you've probably felt it: the big firms treat you like a rounding error. Slow replies, a manager juggling forty buildings, and a council left to chase down answers on their own. That's the gap Onehive was built to fill.

We manage strata corporations under 150 units across Metro Vancouver and the Fraser Valley — the townhouse rows, low-rises, and mid-sized towers that deserve real attention. You get a manager who knows your building by name, not by file number. And you get technology that actually saves your council time instead of adding to the pile.

Here's what running your strata with us looks like.

What your council gets every month

Good strata management is mostly about doing the ordinary things reliably, on time, every month. That's where we focus.

• Monthly financials you can read — income, expenses, and reserve balances laid out plainly, ready for council review before every meeting.
• Council meetings and minutes — we prepare the agenda, keep the meeting on track, and get accurate minutes back to you quickly, not weeks later.
• Vendor coordination — sourcing quotes, scheduling work, and following up so a broken pump or a leaking roof doesn't become the council's second job.
• Bylaw guidance and enforcement — clear, consistent handling of complaints and violations, with fair notice and proper process.
• Insurance renewals — we manage the renewal timeline, gather what your broker needs, and flag coverage or deductible changes early so there are no surprises.
• AGM and SGM administration — notice packages, proxies, quorum, and voting handled correctly so your meetings hold up.
• Form B and Form F — turned around promptly so your owners' sales and refinancing don't stall waiting on paperwork.

Every one of these lands in your owner and council portals, so the current documents, financials, and maintenance tickets are always a login away.

Planning past next month: reserves and depreciation

The buildings that stay healthy are the ones that plan for the expensive years before they arrive. Roofs, envelopes, elevators, and plumbing all age on a schedule, and a strong contingency reserve fund is what keeps a special levy from landing on owners out of nowhere.

We help your council think ahead — coordinating depreciation reports, keeping them current, and using them to guide realistic reserve planning and contribution levels. British Columbia's Strata Property Act sets requirements around depreciation reports and reserve funding, and those rules have tightened in recent years. We keep your corporation aligned with its obligations and connect you with a qualified depreciation-report provider when it's time to commission or update one.

When a decision has legal or accounting weight — an unusual bylaw dispute, a complex funding question — we'll tell you plainly and point you to a strata lawyer or accountant. Straight answers beat guessing.

Why boutique makes the difference

Small and mid-sized communities don't need a bigger firm. They need a closer one.

Because we cap the buildings each manager carries and focus only on communities under 150 units, your emails get answered, your council isn't managing the manager, and problems get caught while they're still small. When something goes wrong at 2 a.m., our 24/7 emergency intake means a real coordinated response, not a voicemail box.

Our technology does the heavy lifting on the routine stuff. Owners pay online, find their forms and bylaws in a searchable library, and get instant answers from the Hive AI Assistant on fees, forms, and emergencies — day or night. That frees your manager to spend their time where it counts: on your building and your council.

Getting started is simple

Send us a note or give us a call and we'll walk you through it — no pressure, no jargon. We answer every proposal within one business day, and we'll give you an honest read on whether we're the right fit for your community.

Reach us at 778-386-2058, email info@onehivepm.com, or visit our office at 600-777 Hornby Street, Vancouver BC.